Purchasing
RFQs, purchase orders, vendor bills, landed costs and debit notes.
Overview
The Purchasing module covers procure-to-pay: raise a request for quotation, award a purchase order, receive goods into stock, match the vendor bill and pay it. It supports vendor discounts, per-line taxes, landed-cost allocation onto inventory value and price-variance handling, keeping stock valuation and payables accurate.
Key features
RFQ → PO
Collect vendor quotes, compare and award a purchase order in one flow.
Receipts & bills
Receive stock, then three-way match the vendor bill before payment.
Landed cost
Allocate freight and duties onto item cost for true inventory value.
How to use it
1. Raise an RFQ
Create a request for quotation, send it to vendors, then compare their offers (with header taxes and vendor discounts) and award a purchase order.
2. Receive the goods
Create a receipt from the PO to bring stock into the warehouse — the quants and valuation update immediately.
3. Match & bill
Enter the vendor bill and three-way match it against the PO and the receipt before paying, so quantities and prices agree.
4. Allocate landed cost
Add freight and duties as a landed cost to capitalize them onto item value; any purchase price variance is capitalized to inventory.
Roles & permissions
Purchasing permissions gate RFQ, PO, receipt, bill and payment; posting flows through Inventory (stock in) and Accounting (payables). Vendor debit notes and early-payment (settlement) discounts are supported.
Questions about this module
Do I have to receive before billing?
No — receipt and bill are independent off the PO; the three-way match keeps them consistent.
How is freight added to item cost?
Landed-cost allocation spreads freight and duties across the received items’ cost.
What if the bill price differs from the PO?
The purchase price variance is capitalized to inventory (or expensed) per your configuration.