From application to graduation — who does what, and what the system handles for you

Creates an admission record (طلب قبول) with an application number and emails a confirmation. The applicant can later track status and accept an offer through a secure link — no login needed.

Shows an identity-verification badge when that check is switched on, and moves records between tabs automatically as fees are paid and decisions are made.

On submission it raises a draft fee invoice against a shared Applicants account. The applicant pays online; the money lands in a payment-gateway clearing account and the invoice posts and closes. Home-country applicants are tax-exempt; others are taxed.

Moves that money out of the clearing account into your bank and books the processor fee as an expense. Un-ticked receipts stay in clearing for the next deposit.

Assigns eligible applicants to programs by capacity, rank and each program minimum GPA, then moves them to Placed — awaiting payment (موزّع). Placement ONLY places — nobody becomes a student here; that happens at Cohort Placement, after the registration fee is paid.

The checkout shows the amount with tax broken out (net + VAT); exempt nationalities pay none. On payment the money is held in a Student Deposits liability — no student, no order, no revenue yet — and the applicant moves to Placed — paid. A refund drops them back to awaiting.

Everything in the pivot list below, in one transaction. The wizard refuses to run if the program study plan has no courses yet (it links you to the builder).

Creates the section and its seat counter. Publishing a section automatically creates its LMS course space — no manual setup in the LMS.

Creates the class schedule (rejecting instructor/room clashes) — it appears instantly in the student and instructor portals with a per-term switcher and a printable PDF. Substitutes replace the regular instructor on that exact date only.

Builds the timetable and uses it for clash detection and for students browsing open sections.

Tracks membership and capacity. Most cohorts are created for you by Cohort Placement at conversion — you only come here to view or adjust them.

Takes a seat (or a waitlist spot). When someone withdraws, the next waitlisted student is promoted automatically, which also provisions their LMS access.

Creates the sections (named by your section naming pattern in Academic Settings) and every enrollment in one pass, then saves the run in the distribution history. A finished term can never be re-distributed. Afterwards you can transfer a student between sections in one step (blocked once grades or attendance exist).

Cohort Placement created a confirmed tuition order per student. With the per-term payment type it is an installment-billing order: one installment per program term, due on each mapped term start date, tax split so the slices sum to the order total to the cent. Installment 1 is already paid — settled by the held registration fee. With the full-payment type there is a single invoice instead, and no schedule.

When the gateway confirms, it raises + posts that installment own invoice (an exact amount slice of the order), allocates the receipt against it to zero, marks the installment paid, and flips the order to done when the last slice settles.

Reduces the invoice balance and updates the installment paid amount and status; the plan is complete once every slice is settled.

On approval, posts the refund (auto gateway refund when possible, else a credit note), releases the student seats, and sets the student to withdrawn.

Auto-grades multiple-choice quizzes; live-class status and recordings update on their own via the provider. Students see everything under My Learning.

Loads the enrolled roster and records attendance for reporting and standing.

Converts weighted scores into final letter grades using the grade scale and posts each result back to the student academic record — feeding the transcript and GPA. No re-typing into the SIS.

Stores the layout and, at issue time, renders it to a pixel-accurate PDF with every dynamic field filled from the graduate’s record. The list shows each template’s paper size, element count, what it is assigned to, and its status. A program uses its assigned template — and issuing is blocked until the student’s program has an active one.

Re-checks eligibility, then creates one live certificate per student with its number and a frozen snapshot. Issued certificates enter the review cycle (Workflow templates & rules); the student is graduated (متخرّج), stamped with a graduation date, and notified only when the certificate is approved and published. With no review rule, it publishes immediately.

Every issued certificate lands in the register with its status — in review, published, rejected or revoked. From here reviewers approve, reject, revoke or re-issue. A published certificate exposes a downloadable PDF and a QR code that anyone can verify on a public page — no login.

Logs every transition (when, from → to, reason, source, who) in the Academic Status tab. Completed is set when the transcript covers the whole study plan; Graduated when the certificate is issued; Withdrawn / Deferred when their requests are approved.

On approval the student becomes Deferred and the portal shows a clear deferred-until message instead of their pages. On the resume date they return to Active automatically (a daily scheduled task).

Derives each student status from their installment schedule and the current term, refreshing on every payment and term switch. Unpaid students are blocked from the portal except the My Fees page — paying online restores full access instantly. Deferred / withdrawn / excluded students are blocked entirely with a status-specific message.

Creates real meetings through the active provider whenever a class starts. Zoom additionally reports started / ended / recording ready back through its webhook; Teams/Meet classes are closed by the instructor (or auto-ended after their duration).

Marks the class live, opens today attendance session automatically, and notifies every enrolled student — portal bell, email/SMS/WhatsApp per the admin settings — with the join link. Scheduled classes also get reminders at configurable windows (default 60 and 15 minutes before).

Computes each student attendance from confirmed sessions only (late counts as present; excused absences do not count against them). Crossing the absence threshold flags — or automatically applies — debarment (محروم), which blocks final grading until lifted. The transcript shows every course with its status: registered, passed, failed, withdrawn, debarred.